Final Paper Submission

Guidelines for Final Paper/Abstract Submission 


Final versions of accepted papers must be uploaded to EDAS for inclusion in the conference proceedings and submitted to IEEE Xplore®.   

IEEE and IEEE Communications Society Policies 

To ensure appropriate consideration of conflicts of interest during the review process, the ComSoc prohibits changes to the list of authors once a paper has been submitted for review during review, revision, or (if accepted) final publication. The author list may be changed only prior to the submission deadline for review.
To be published in the IEEE CNS 2016 Conference Proceedings and to be eligible for publication in IEEE Xplore®, an author of an accepted technical paper is required to register for the conference at the full or limited (member or non-member) rate and the paper must be presented by an author of that paper at the conference unless the TPC Chair grants permission for a substitute presenter arranged in advance of the event and who is qualified both to present and answer questions.  Author registrations are non-refundable.  For authors with multiple accepted papers, one full registration is valid for up to 3 papers.  Accepted and presented papers will be published in the IEEE CNS 2016 Conference Proceedings and submitted to IEEE Xplore® as well as other Abstracting and Indexing (A&I) databases.
For Workshop Papers one author must be registered for the workshops.  Poster Abstracts Authors must be registered for the main conference at the level appropriate for their membership status.  See the registration page for complete information.
Registration Transfer Policy: All requests for registration transfers must be submitted to and received by Friday, 30 September 2016. After September 30, there will be a US$100 transfer fee imposed and possible additional fees depending upon the new registrant's membership status for each request.

Revise your Paper

Please read the reviews of your paper and follow the reviewers' recommendations for revising it and preparing the final version. When you are done with the revision, please print out your paper and carefully proof read it. Review formatting requirements can be found here.

IEEE PDF eXpress

Use IEEE PDF eXpress to check if your paper is Xplore compatible.
Log in to the IEEE PDF eXpress TM site  (
First-time users should do the following: 
1. Select the New Users - Click Here link. 
2. Enter the following: 37818X for the Conference ID your email address a password 
3. Continue to enter information as prompted. An Online confirmation will be displayed and an email confirmation will be sent verifying your account setup. 
Previous users of PDF eXpress need to follow the above steps, but should enter the same password that was used for previous conferences. Verify that your contact information is valid.

Register to the Conference

For each accepted paper, at least one author must register for the conference at the full member/non-member rate.  Note that even if the author is a student, he/she must pay a Full Registration. For multiple paper presentations, one author registration is valid for up to three papers.
For conference registration, please go to the Registration page of the IEEE CNS 2016 website and follow the instructions.   
Technical Paper Authors must be registered and submit final paper, 9 page limit by Monday 18 July 2016.
Workshop Paper Authors must be registered and submit final paper by Wednesday 10 August 2016.  Page limits vary by workshop see the CFP for the workshop for page limits.
Poster Abstract Authors must be registered and submit final abstract, 2 page limit,  by Friday 12 August 2016
After completing your registration you will receive the following based on the type of paper you have in the conference.
Paper in the main technical program – You will receive 2 emails.
You will receive a confirmation email.

You will receive a 2nd email with the subject CNS AUTHOR UPLOAD CODE  – use this 16 character code when uploading your final paper into EDAS. If you do not receive the Author Upload Code please check your SPAM filter.  If you still do not have it send email to  Please note that you may not receive a response for a day or two.  Do not be concerned your paper will still be included in the conference.

Paper in a Workshop or an accepted Poster – You will receive 1 email
You will receive a confirmation email – use the 11 character confirmation code to upload your paper. 

Submit your Paper

Your final paper/abstract must be submitted no later than the deadline listed above in order to be included in the conference proceedings. The maximum number of pages is nine. To submit your Final paper/abstract, please go to EDAS, click on the “My Papers” button, and then upload your paper on the link provided. DO NOT go to Papers/Submit paper, since you will not find CNS 2016 there.
If you experience any problems during the upload process of your paper on EDAS, please contact

IEEE Copyright Form

Before you upload your camera-ready paper, you will need to submit your IEEE copyright form using the IEEE electronic copyright mechanism. Please follow the link provided on the paper submission page.

VISA Assistance

Authors needing VISA Assistance letters can download them from EDAS:
Log into EDAS site, and find your paper.
Toward the bottom of the page, you will find in the properties column the words "visa letter", and beside it, an image of an envelope outlined in yellow.
Click on this envelope, and you will be able to confirm or change your address information reflected in the letter.
Then the system will generate the letter for your use.
If you have any problems, please click the help tab in the EDAS system.
Additional information on VISAs and entry to the US can be found at